Board management software helps in the planning of meetings, sharing information and making sure that minutes are recorded. It also reduces the risk of oversights or missed opportunities. It can also improve the involvement of board members, and allow all board members to contribute to governance outside of meetings.

Selecting a suitable board management software solution isn’t an easy task as buyers are faced with a wide range of choices. To ensure that the software is able to meet your requirements it is best to begin with an understanding of the concept of board management and a list of requirements. It is important to canvass all of the people who are part of the board’s process, including board members, chairpersons and managers to identify their pain points. This will help you decide on a solution that will be successful and will yield the greatest net gain.

Look for a solution that allows users to create an agenda that includes specific talking points and time slots in order to keep your meetings productive, short and time-efficient. Most applications allow you to send documents like committee reports and factsheets, HR documents and financial reports. But, most importantly, you’ll require a solution that provides secure cloud-based board portal reviews file sharing with strong encryption for browsers and an in-app email function.

A good solution will enable you to create and distribute board package quickly and also incorporate changes and distribution of additional materials as required. It should be easy to use, and also support a variety of devices. This will ensure that all board members have access to the board’s materials.