Terms & Conditions
Ashirvad Creations
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Terms & Conditions
Last updated: January 19, 2024
1. PORTFOLIO, COPYRIGHT & PROMOTIONAL USAGE RIGHTS
1.1 Copyright Ownership
All photographs, videos, trailers, reels, albums, edited content, and creative works produced by Ashirvad Creations Pvt. Ltd. shall remain the intellectual property and copyright of Ashirvad Creations unless otherwise agreed in writing.
If the Client wishes to obtain exclusive copyright ownership of any photographs or videos, the same may be transferred upon payment of an additional mutually agreed copyright transfer fee. Such transfer shall only become effective after full and final payment of all outstanding dues.
Applicable Law: Copyright Act, 1957.
1.2 Portfolio & Promotional Usage
By engaging the services of Ashirvad Creations Pvt. Ltd., the Client grants Ashirvad Creations a non-exclusive, perpetual, worldwide, royalty-free right and license to use selected photographs, videos, reels, trailers, albums, and related creative content for:
- Portfolio display
- Website publication
- Social media promotion
- Digital marketing campaigns
- Print advertisements
- Brochures, catalogues, leaflets, postcards
- Photography competitions and exhibitions
- Business presentations and promotional materials
The Client understands that creative work is subjective in nature and may vary from sample works previously viewed.
2.3 Revisions
Delivered products shall be deemed the final creative output.
The following revision policy shall apply:
- One (1) album design revision.
- One (1) cinematic trailer revision.
- One (1) Full HD video revision.
Additional revisions shall be chargeable.
2.4 Technical Corrections
Ashirvad Creations shall rectify genuine technical defects such as:
- Incorrect title spelling
- Missing photographs agreed in the package
- Rendering errors
- Export defects
provided such defects are reported within seven (7) days of delivery.
2.5 Re-Editing Restriction
Requests for complete re-editing, change of editing style, color grading replacement, redesigning the entire album, changing cinematic storytelling style, replacing approved music after final delivery, or recreating delivered content shall not be entertained unless mutually agreed upon and charged separately.
2.6 Integrity of Creative Work
To preserve the artistic integrity and reputation of Ashirvad Creations:
- Delivered photographs and videos shall not be materially altered, manipulated, distorted, falsely represented, or republished in a manner that misrepresents the original work.
- Third-party editing, AI modification, excessive filtering, watermark removal, logo removal, or unauthorized commercial exploitation without written consent is discouraged and may constitute copyright infringement.
Applicable Laws:
- Copyright Act, 1957
- Indian Contract Act, 1872
- Information Technology Act, 2000
3. Photo Selection & Client Response Timeline
Ashirvad Creations shall share all raw photographs with the Client within approximately seven (7) to ten (10) business days from the wedding date, subject to operational workload and data backup procedures.
Upon receipt of the raw photographs, the Client shall submit their final album photo selections via email within thirty (30) days from the date of photo delivery.
The Client acknowledges that timely photo selection is an essential contractual obligation required for album design, video completion, and final product delivery.
Failure to provide the photo selection within the stipulated timeline may result in:
- Extension of the committed delivery schedule.
- Delay in album design and production.
- Delay in video completion.
- Suspension of delivery commitments until the required selections are received.
Ashirvad Creations shall not be held responsible for delays arising directly or indirectly from late, incomplete, revised, duplicated, unorganized, or repeatedly modified photo selections submitted by the Client.
If the Client fails to submit the final photo selection within the prescribed period, Ashirvad Creations reserves the right to prioritize other ongoing assignments and the delivery timeline shall automatically stand extended accordingly.
4. Delivery Commitment & Client Dependency Clause
Ashirvad Creations shall be bound to deliver the agreed albums, videos, and other final products within forty-five (45) days only if the Client submits the final album photo selections via email within thirty (30) days from the date on which the raw photographs are shared.
The Client acknowledges that timely submission of photo selections is an essential prerequisite for album design, video completion, and final product delivery.
In the event that the Client fails to provide the required photo selections within the stipulated thirty (30) day period, the committed forty-five (45) day delivery timeline shall automatically cease to apply, and Ashirvad Creations shall not be liable for any resulting delay.
Any delay caused by late, incomplete, revised, duplicated, unorganized, or repeatedly modified photo selections submitted by the Client shall extend the delivery schedule accordingly.
Ashirvad Creations reserves the right to reschedule production and prioritize other ongoing assignments where client obligations have been fulfilled within the agreed timelines.
5. Complimentary Services Policy
Any complimentary, promotional, bonus, gifted, discounted, or goodwill-based products and services provided by Ashirvad Creations are offered solely at the Company’s discretion as a gesture of appreciation and are not part of the contractual package value.
Such complimentary services shall be delivered in the format, design, style, duration, specifications, and manner determined by Ashirvad Creations and cannot be customized, modified, exchanged, upgraded, substituted, or altered upon request.
If the Client requests any customization, modification, additional revisions, upgrades, or special requirements relating to a complimentary service, such requests may be accommodated at the sole discretion of Ashirvad Creations and shall be subject to additional charges, which will be added to the final invoice and payable by the Client.
The Client acknowledges that complimentary services carry no separate monetary value and therefore do not form part of any refund, compensation, replacement, or deficiency-of-service claim.
6. Raw Data & Raw Video Files
Ashirvad Creations shall share all raw photographs with the Client within seven (7) to ten (10) business days from the wedding date.
During peak wedding seasons, festivals, or periods of high workload, a reasonable delay may occur as data backup, data verification, and file security remain our highest priorities.
Ashirvad Creations does not provide raw video footage, project files, or complete raw data through Google Drive, WeTransfer, cloud storage platforms, or any other online file-sharing service, except for raw photographs, due to large file sizes, storage limitations, internet bandwidth constraints, and data security considerations.
If the Client requires complete raw video footage and/or complete raw data, the Client must provide a new sealed Hard Disk Drive (HDD) or Solid State Drive (SSD) to the Ashirvad Creations office at their own cost.
Upon receipt of the storage device, the requested raw data shall be copied and handed over to the Client subject to the Client having cleared a minimum of ninety percent (90%) of the total assignment value, together with any outstanding additional charges, if applicable. Ashirvad Creations reserves the right to withhold the delivery of raw data until such payments have been received in full.
After the data has been delivered to the Client’s storage device, Ashirvad Creations shall not be responsible for any loss, corruption, accidental deletion, hardware failure, virus infection, data damage, or storage device malfunction.
Furthermore, raw project files, editing timelines, Adobe Premiere Pro project files, After Effects project files, Photoshop working files (PSD), presets, LUTs, templates, source editing materials, and other internal production assets remain the exclusive intellectual property of Ashirvad Creations and are not included in any package unless expressly agreed in writing.
Applicable Laws:
- Indian Contract Act, 1872
- Copyright Act, 1957
- Information Technology Act, 2000
7. Event Schedule & Timeline Submission
The Client shall provide the complete event schedule, venue details, ritual timings, contact persons, and any special coverage requirements via Email and WhatsApp at least seven (7) days prior to the first event date.
The Client shall also promptly notify Ashirvad Creations of any subsequent changes to the schedule, venue, timings, or event flow.
Ashirvad Creations shall not be held responsible for missed photographs, missed videography coverage, delays, or operational difficulties arising from:
- Failure to provide the schedule on time.
- Last-minute schedule changes.
- Incorrect information provided by the Client.
- Uncommunicated changes in event timings or locations.
Any significant schedule changes requiring additional manpower, travel, accommodation, waiting time, or coverage hours may attract additional charges.
8. Client Coordinator & Cooperation
The Client shall nominate at least one responsible coordinator from the family, event management team, or authorized representative who shall act as the primary point of contact for Ashirvad Creations during all event days.
The designated coordinator shall assist in:
- Communicating event schedules and changes.
- Coordinating family members and group photographs.
- Identifying key guests and important rituals.
- Facilitating access to required locations.
- Providing necessary instructions and approvals when required.
Ashirvad Creations shall not be held responsible for missed photographs, delayed coverage, scheduling conflicts, or communication-related issues arising from the absence, unavailability, or non-cooperation of the designated coordinator.
Applicable Laws:
- Section 37, Indian Contract Act, 1872 (Obligation of Parties)
- Section 39, Indian Contract Act, 1872 (Failure to Perform Reciprocal Obligations)
9. Digital Delivery & Download Responsibility
All digital deliverables, including photographs, videos, trailers, reels, album preview copies, and other digital products, shall be shared through a Google Drive link, cloud storage link, or any other digital delivery method determined by Ashirvad Creations.
The Client is requested to download and securely store all delivered files within seven (7) days from the date the download link is shared.
Ashirvad Creations shall not be responsible for:
- Expired download links.
- Failure of the Client to download files within the stipulated period.
- Loss of files after successful delivery.
- Insufficient storage space on the Client’s devices.
- Data loss occurring on the Client’s devices after download.
If the Client anticipates any difficulty in downloading the files within the stipulated seven (7) day period, the Client must notify Ashirvad Creations in writing (via Email or WhatsApp) within the original seven (7) day timeframe. Upon such notification, Ashirvad Creations may, at its sole discretion, extend the download availability period for a reasonable duration without considering the delivery as incomplete.
If the Client requests re-uploading, re-sharing, or restoration of previously delivered digital files after the expiry of the download period, such requests shall be subject to data availability, storage retention policies, and may attract additional service charges.
The Client acknowledges that it is their sole responsibility to maintain adequate backups of all delivered digital products after download.
Applicable Laws:
- Indian Contract Act, 1872
- Information Technology Act, 2000
10. Data Storage, Retention & Client Storage Responsibility
Ashirvad Creations strongly recommends that the Client provide a new sealed HDD or SSD at least seven (7) days prior to the first event date for secure storage and backup of raw data.
If the Client fails to provide the storage device within the stipulated time, Ashirvad Creations shall continue to maintain the project data on a best-effort basis; however, the Client acknowledges and agrees that Ashirvad Creations shall not be liable for any loss, corruption, accidental deletion, storage failure, hardware failure, software failure, cyber incident, or inability to retrieve the data after three one month from the last event date.
The Client further acknowledges that digital data storage involves inherent technical risks, and Ashirvad Creations cannot guarantee indefinite preservation of raw photographs, raw videos, project files, or edited materials beyond the retention period specified herein.
After the expiry of three (3) months from the last event date, Ashirvad Creations reserves the right to archive, overwrite, delete, or permanently remove any project data without prior notice to free storage resources for ongoing assignments.
Clients requiring long-term retention of raw data are advised to provide a dedicated storage device before the first event date.
Applicable Laws:
- Indian Contract Act, 1872
- Information Technology Act, 2000
11. Team Deployment & Resource Allocation
Ashirvad Creations reserves the right to increase, decrease, replace, substitute, or reassign photographers, cinematographers, editors, assistants, drone operators, and other crew members based on operational requirements, event conditions, staff availability, technical considerations, health emergencies, force majeure situations, or internal team planning.
Such adjustments shall not be considered a deficiency in service, provided that the overall quality and scope of the contracted services are maintained.
The Client acknowledges that team deployment remains solely at the discretion of Ashirvad Creations.
Applicable Laws:
- Indian Contract Act, 1872
- Section 37 (Performance of Contractual Obligations)
12. Coverage Exclusions
Unless specifically mentioned in the quotation or package details, the following shall not be considered part of the standard photography and cinematography coverage:
- Individual guest dining photographs or videography during meal service.
- Table-to-table dining coverage.
- Food photography of individual dishes.
- Decorative bridal room or reception-night bed decoration coverage.
- Staged room decoration shoots after the completion of the event.
- Separate photography sessions of gifts, return gifts, or decorative items unless specifically requested.
Ashirvad Creations may cover general venue ambience, food counters, décor, and dining areas at its creative discretion as part of the overall event storytelling; however, individual dining coverage shall not be mandatory.
The Client acknowledges that the primary focus of coverage shall remain on the couple, family members, rituals, ceremonies, candid moments, and agreed event activities.
13. Package Validity, Delayed Selection & Outstanding Payment
The package value and any pending balance shall remain valid for a period of eight (8) months from the date of the last event covered under the assignment.
The Client shall complete the photo selection process and provide the final album selection within this period.
In the event that the Client fails to provide the final photo selection within eight (8) months from the event date, Ashirvad Creations reserves the right, at its sole discretion, to:
- Select photographs on behalf of the Client for album design purposes.
- Prepare and submit album soft-copy designs.
- Prepare and submit video preview copies.
- Proceed with the project using its professional and creative judgment.
Upon submission of such album designs and/or video preview copies, the entire remaining outstanding balance, including any approved additional charges, shall immediately become due and payable.
After clearance of all outstanding dues, Ashirvad Creations shall proceed with the production, printing, processing, and delivery of the remaining products accordingly.
The Client acknowledges that delays in photo selection beyond the stipulated period may affect delivery schedules, production planning, package pricing validity, and project workflow.
Ashirvad Creations shall not be liable for any delay resulting from the Client’s failure to provide selections within the agreed timeframe.
Applicable Laws:
- Section 37, Indian Contract Act, 1872 (Performance of Contractual Obligations)
- Section 39, Indian Contract Act, 1872 (Failure or Refusal to Perform Reciprocal Promises)
- Freedom of Contract Principle under Indian Contract Law
14. Electrical Power & Technical Support
The Client shall ensure the availability of adequate and safe electrical power facilities, including extension boards, power points, and electrical support, at the event venue whenever required by the photography and cinematography team.
Where artificial lighting equipment is planned or required, the Client is requested to arrange electrical support of approximately 3000 watts or as reasonably required through the venue management or local electricians.
Ashirvad Creations shall not be held responsible for limitations in coverage quality, lighting quality, delays, equipment charging issues, or technical interruptions arising from the non-availability of adequate electrical facilities at the venue.
The Client acknowledges that suitable power arrangements contribute significantly to achieving high-quality photographs, cinematography, and candid moments, particularly during indoor events and low-light conditions.
15. Accommodation & Operational Support
For destination weddings, outstation assignments, multi-day events, and pre-wedding shoots, the Client shall arrange suitable accommodation, lodging, and basic facilities for the photography and cinematography team as specified in the quotation.
For local assignments extending over long hours or multiple consecutive days, the Client is requested, wherever reasonably possible, to provide access to a safe resting area, charging facilities, and basic amenities required for the operation of professional photography and videography equipment.
The Client acknowledges that uninterrupted access to electricity, charging facilities, and reasonable working conditions assists in maintaining service quality and equipment performance throughout the assignment.
16. Food Arrangements
The Client shall inform Ashirvad Creations in advance whether food will be arranged for the photography and cinematography team during the event.
If food arrangements are not available, the Client is requested to inform Ashirvad Creations beforehand so that necessary arrangements can be made accordingly.
This clause is intended solely for operational planning and shall not affect the quality of services provided.
17. Booking Confirmation, Cancellation & Refund Policy
The booking amount paid to Ashirvad Creations shall be considered a slot reservation fee and shall be strictly non-refundable in the event of cancellation, postponement, rescheduling, abandonment, or non-occurrence of the event for any reason whatsoever, whether caused by the Client or otherwise.
The Client may request cancellation within seven (7) calendar days from the booking date. After the expiry of this period, the booking shall be treated as confirmed and reserved exclusively for the Client.
No booking cancellation shall be accepted after seven (7) days from the booking date.
In the event that the Client cancels, postpones, reschedules, or withdraws from the assignment after the said seven (7) day period, the Client shall be liable to pay forty percent (40%) of the total assignment value as a slot reservation, planning, and opportunity-loss charge, after adjusting any amount already paid.
The Client acknowledges that Ashirvad Creations reserves dates in advance, blocks business opportunities for the reserved period, allocates manpower, and undertakes administrative and planning activities upon confirmation of the booking. Accordingly, the above charge represents a genuine pre-estimate of business loss and operational costs and shall not be treated as a penalty.
Any refund, if exceptionally approved by Ashirvad Creations, shall remain entirely at the sole discretion of the Company and shall not create any precedent for future cases.
Applicable Laws:
- Section 37, Indian Contract Act, 1872 (Performance of Contractual Obligations)
- Section 73, Indian Contract Act, 1872 (Compensation for Loss or Damage Caused by Breach of Contract)
18. Communication Policy
Ashirvad Creations is committed to maintaining clear and timely communication with all clients. However, during event coverage, shoots, editing sessions, travel, meetings, training, or other operational activities, our team members may be unable to answer phone calls immediately.
The Client is requested to communicate through WhatsApp messages, SMS, or Email whenever possible. If a call remains unanswered, kindly leave a message with the purpose of your communication, and a representative of Ashirvad Creations will respond as soon as reasonably practicable.
To ensure efficient communication and avoid operational disruptions, clients are requested not to make repeated consecutive calls when a response has not yet been provided.
The Client acknowledges that delayed responses during active event coverage shall not be considered a deficiency in service, negligence, or breach of contract, provided that Ashirvad Creations responds within a reasonable time.
Applicable Laws:
- Section 37, Indian Contract Act, 1872 (Performance of Contractual Obligations)
- Good Faith & Commercial Reasonableness Principles under Indian Contract Law
- Freedom of Contract Principle under Indian Contract Law